Patient Record

Increasingly, patient medical data is shared e.g. between GP surgeries and District Nursing, hospital and other secondary care providers in order to give clinicians access to the most up to date patient information.

The systems we operate require that any sharing of medical information is consented to by patients beforehand. Patients must consent to sharing of the data held by a health provider out to other health providers and must also consent to which of the other providers can access their data.

e.g. it may be necessary to share data held in GP practices with district nurses but the local podiatry department would not need to see it to undertake their work. In this case, patients would allow the surgery to share their data, they would allow the district nurses to access it but they would not allow access by the podiatry department. In this way access to patient data is under patients' control and can be shared on a 'need to know' basis.

To access the EMIS on-line portal, click here. 

Please visit the support pages for guidance on registering for and using your online account: Patient Access Support Portal

You can access key parts of your medical record on-line, including test results and medications through the portal. You can also book apppointments through it.

You'll need to register for the portal in the surgery so that we can verify your identity and provide you with a secure password. Please ask at reception.

Planning on moving abroad?

If you’re moving abroad on a permanent basis, you’ll no longer automatically be entitled to medical treatment under normal NHS rules. This is because the NHS is a residence-based healthcare system.
You’ll have to notify your GP practice so you and your family can be removed from the NHS register.

Your Medical Record

If you are planning on living overseas it is important you have a copy of your medical record to take with you.

We can provide patients with a paper copy of their medical record, and in some cases a digital copy. Requests should be made as soon as possible and preferably before they leave the country to ensure we have time to request paper record from storage, make copies of these, as well as produce a copy of the electronic record. Patients cannot be given their original paper record.

Your medical record cannot be released to you until we have verified your identity – you will need to present to the practice with photographic ID and proof of address. Typically this would be your Passport and Driving Licence.

What happens to patient records after they leave?

Paper records are stored by the PCSE (Primary Care Support England) for 10 years after the patient has left the country.

The digital record is currently kept indefinitley, however access to deducted notes is restricted and auditable.

Out of the country for more than 3 months of the year?

We are required to deduct any patient from our list if they are living outside the of the UK for more than 3 months of the year. This is because part of GP funding is based on the size of practice population we provide services to – it would be fraudulent to knowingly receive funding for patients not resident in the UK.

If/when you return to the UK, you should be able to re-register with an NHS GP.

If you do not want your confidential patient information held by your GP practice to be used for purposes other than your individual care please fill in the form linked below and return it to us so we can ensure it is marked on your record.

Type-one-Opt-out-Form.pdf